1. Explain why you are writing to express your gratitude.
2. Be sincere--most people can sense when you are not being honest.
3. Write clearly and concisely; this is no time to be long winded or flowery.
4. Handwrite your personal appreciation letter on a sheet of stationery, but use customized letterhead for business correspondence.
5. Avoid thanking the person beforehand--for example: ‘Thanking you in advance for your help in this matter.’
6. Write the appreciation letter within a few days of whatever happened to inspire your gratitude.
7. Address your appreciation letter to a specific person, if possible, not just to the company or to the organization in general.
8. A sincere, well-written appreciation letter can create or strengthen interpersonal rapport and can open doors to other productive opportunities in the future.
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